10 Workspace Survey Questions to Ask Before Planning Your Office Redesign

The office plays a different role than it did just a few years ago.

Today’s workplace must support a mix of focused work, collaboration, virtual meetings, and flexibility. But before making decisions about your office layout or furniture, it’s important to understand how your employees actually use the space and what they need to be productive.

With the right workspace survey questions, you can gather valuable insight to guide your workplace strategy. The survey also gives employees a voice in shaping their environment and shows that their voice matters.

Based on what organizations are prioritizing today, we’ve compiled a list of questions that can help you assess your current office and plan improvements that support both your team and your business.

10 Essential Workspace Survey Questions for Employees

Your survey can serve as the foundation for workplace improvements, future space planning, and ongoing employee engagement.

1. On a scale of 1–10, how effective is your current workspace when working in the office?

This question provides a starting point for understanding overall satisfaction and helps identify whether bigger changes may be needed.

2. What is your biggest challenge when working in the office?

Select the answer that best applies:

Noise and distractions
Lack of private space for focused work
Limited meeting or collaboration areas
Ergonomic discomfort
Technology limitations
Commute time
Other: ______

Understanding these challenges can help you identify opportunities to improve layout, furniture, or workspace configurations.

3. Which of the following best describes your primary reason for working in the office?

Select the answer that best applies:

This helps clarify how your office supports your team and what functions it serves best.

4. What types of spaces would help you work more effectively in the office?

Select all that apply:

These insights can help inform future space planning and design decisions.

5. How comfortable and supportive is your current workstation setup?

Select the answer that best applies:

Workstation comfort directly impacts productivity, focus, and overall well-being.

6. How often do you prefer to work in the office?

Select the answer that best applies:

This helps determine how much space you need and how it should be configured.

7. What improvements would most enhance your productivity in the office?

Select all that apply:

This feedback can help guide future investments in office furniture and workspace improvements.

8. How well does your current office support collaboration?

Select the answer that best applies:

The modern office should make it easier for teams to connect and work together.

9. How well does your current office support focused, individual work?

Select the answer that best applies:

Balancing collaboration and focus is one of the most important aspects of workplace design today.

10. What is one change that would most improve your experience working in the office?

Text Field: _________________________________________________

This question often provides the most valuable insight and highlights opportunities you may not have considered.

Using Survey Results to Improve Your Workplace

Once you’ve gathered feedback, the next step is evaluating how your office space supports your team and identifying opportunities for improvement.

Many organizations find that adjustments such as reconfiguring layouts, adding flexible workstations, creating dedicated focus areas, or upgrading office furniture can significantly improve productivity and employee satisfaction.

Working with a professional space planning and design team can help translate employee feedback into practical, effective solutions that make better use of your space.

In some cases, even small changes can make a meaningful difference in how your office functions day to day.

Start with a Free Workplace Assessment

If you’re planning changes to your office, a workplace assessment can help you understand how your space is currently being used and identify opportunities to improve efficiency and comfort.

A professional assessment can help you:

• Evaluate your current office layout
• Identify opportunities to improve productivity
• Explore furniture and workstation solutions
• Align your space with your team’s needs

Request a free workplace assessment to learn how your office can better support your employees and your goals.